CAREERS

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Position:

Procurement Coordinator

Location:

GRS – Isando

Reporting to:

Procurement Manager

An opportunity exists at GRS – Isando for a Procurement Coordinator with the

following requirements:

Main purpose of the job

The Procurement Specialist facilitates purchases from outside suppliers to ensure that the business is

operational. The primary responsibilities include researching key suppliers, negotiating purchase

agreements and ensuring all products and material meets company standards.

To ensure orders are made timeously to supply customer service whilst controlling cost and controlling

stock on the floor.

Qualifications and Experience required

• Diploma and or Degree Purchase Management
• Minimum 5 years’ experience in a similar position within the steel / roofing industry is essential,
which is inclusive of purchasing (local & imports) and inventory management
• Microsoft Proficiency
• Excellent understanding and working knowledge of Syspro
• Knowledge of Steel / Roofing equipment and manufacture
• Strong negotiating skills are essential
• Analytical skills are essential
• Excellent interpersonal skills, ability to negotiate and communicate on all levels are all essential
skills to execute this position successfully
• Service excellence to internal customer and to a lesser extent external customers is not
negotiable, be a team player who can make difficult decisions in the best interest of the group
• Advanced Excel skills
• Aptitude for figures and the ability to manage a budget
• Inventory Management
• Knowledge of Steel supply and Steel Quality
• Knowledge of roofing or similar products and Raw Material used in Steel Metal Industry
• Excellent oral and written communication skills
• Persuasion and Negotiation Skills – Ability to get best pricing
• Conflict Resolution Skills – manage realistic deadlines expectations for procurement with internal
stakeholders
• Ability to Prioritize according to the business needs and urgency
• Meeting deadlines without compromising cost and quality of products
• Ability to build strong relationships with suppliers and internal stakeholders
• Problem solving and proposing a workable solution• Experience of working in a Manufacturing environment and liaising with all levels of employees
and stakeholders
• Good communication skills with both external parties and business audiences

Duties and Responsibilities

Capture Purchase orders on Syspro
• Ensure that physical stock corresponds with inventory stock on Syspro
• Place coil and flat sheets purchase orders for all branches (excluding Africa direct delivery orders)
• Provide Daily, Weekly and Monthly reports on all Sales Orders that are still pending in Production
and sales due to lack of raw material
• Communicate delivery date and any delays in receiving orders to the relevant stakeholders
• Liaise with Suppliers on progress of purchase orders and update the purchase order dates on
Syspro accordingly
• Liaise with Suppliers on coil and flat sheet availability upon requests by the branches, if there is
no available stock on the floor in the GRS group
• Liaise with Planning on Coil due dates upon requests from them
• Liaise with Sales within 2 hours of their requests daily
• Maintain and update prices on purchase orders on the Syspro System to the latest pricelist given
by the Head of Supply Chain
• Arrange for Trucks to collect Coils from the branches and bring to Isando
• Create SCT (Supply Chain Transfer) documents for Coil being transferred from Branches to
Isando
• Offer Sales alternative products if there is no stock availability on the product they have
requested
• Resolve any queries pertaining to material on the same day
• Maintain and update the Outstanding Purchase order files on a weekly basis
• Create Purchase orders for slitting and de-coiling requests and arrange to send the coils out to
Supplier, only if the Isando Factory is unable to slit and do the re-coil during machine
maintenance or machine breakdown
• Select Coil Numbers for the WIP Supervisor to transfer to the other branch warehouse upon
request for Coil if short at the branches
KEY PERFORMANCE AREAS:
• Ensuring that all purchase requested are captured and delivered on time
• Ensure all Queries are resolved within the specified turnaround time
• All deliveries and or delays are communicated with relevant stakeholders
• Accurate Record Keeping of all Purchase Orders
• Syspro is updated with correct and or new pricing
• Ensure Procurement is in line with BBBEE requirements for Preferential Procurement

Remuneration

Market Related, commensurate with the Company policy

Closing date

Close of business 14th March 2024

Applications

Please forward a detailed CV to recruitment@globalroofs.co.za

Please copy/inform your line Manager when applying for any internal vacancy

“Our recruitment process is in line with our employment equity policy”

A short list of qualified candidates will be drawn up within a week after the closing date and these applicants will be contacted for an interview. If you have not heard from us within 5 days after the closing date, you may assume that your application was not successful.

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